Office Moving Guide Part I: How to Successfully Relocate Your Business
Most people would agree that moving is a completely normal part of life. They’d probably also agree that this doesn’t make moving any less complicated and stressful. It’s rarely an easy decision to make, but as the needs of your business in San Diego change, sooner or later you’ll have to call in office movers to relocate your business to a new space.
In an effort to help you make your company relocation as hassle-free as possible, we have prepared a two-part guide on how to plan an office move and get yourself and your employees ready for the big office moving day. Keep reading to learn more.
How do I plan an office move?
The earlier you choose a new property for your business and begin planning your move, the easier the whole process will be to organize and the less risk there will be that something will go wrong.
Here’s how to start planning your office move:
6 Months before the move
- Check your current lease. Are you liable for a fee or a deposit if you end your lease early? Will you be held accountable for property damage, including anything that occurs during the move?
- Determine a flexible budget for your move. This will prevent you from overspending, while also making it easier to arrange the specifics of your move.
- Do you need moving coverage? Take careful stock of your assets and decide whether you should invest in moving coverage.
- Find a moving company. Learn which moving company can provide the service you need at a price that fits your budget.
3-4 Months before the move
- Confirm the moving date and make a reservation with your moving company of choice.
- Notify your landlord about the moving date and make the necessary arrangements to terminate your lease.
- Plan your move with the rest of your company. Create a moving checklist and delegate tasks to team members.
- Make sure all the employees know about the upcoming move so everyone is aware of their responsibilities and can plan accordingly.
- Notify local suppliers, affiliates, and partners about your new contact information and how your relocation will impact your relations.
2 Months before the move
- Prepare your new office by hiring an interior designer who can take care of decorating, landscaping, and other concerns. Design a new floor plan, arrange for internet and phone installation, and have an internal or external IT team set up your computers and IT systems.
- Create a list of keys, access cards, and parking passes to ensure every employee receives theirs on time.
- Discontinue any extra services at your present office, such as landscaping, cleaning, security, etc.
- Consider purchasing new equipment or furniture. An office move is the perfect opportunity to update your furnishings and decor, and replace outdated equipment.
- Transfer your current business insurance policy to the new office. If that can’t be done, start researching what other options are available.
Where can I hire San Diego’s reliable office movers?
Are you sick and tired of the cramped conditions in Downtown San Diego and you’re looking to move your business to a more open area like 4S Ranch? Or maybe you’re in need of dependable movers who can take your belongings to your new home in another state?
Whatever your moving needs may be, you can count on Move Central to meet them in the most effective and professional manner possible. We’re a fully licensed and insured moving company that specializes in providing a 100% hassle-free moving service for residential and commercial clients. Reach out to us today.