Office Moving Guide Part II: How to Successfully Relocate Your Business

From getting the entire team on board to making a new floor plan that meets the needs of every department, moving your office to another location can be a logistical nightmare. Careful planning is vital in order to prevent unnecessary problems and resume operations at your new location with minimal hassle. 

In the first part of this guide, we gave you some pointers on when to book office moving services in San Diego and how to plan the early stages of your move. Now we’ll list everything you should do during the month leading up to the move. Read on to learn more. 

How do you prepare for an office move?

Relocating a business can be an exceedingly complex and stressful undertaking. Luckily, with some proper planning and the right moving company on your side, you can greatly streamline the entire process.

Here’s how to organize the final steps of your office move:

A Month before the move

  • Cancel utilities at your current office and transfer them to the new location.
  • Inventory everything (supplies, equipment, furniture, etc.) to avoid losing anything during the move. 
  • Prepare moving supplies such as packing tape, cardboard boxes, labeling materials, and anything else your employees will need if they’re packing up their own desks.
  • Send out emails or snail mail to notify your customers and clients that you’re changing locations. 
  • Update address listings at your business accounts, banks and other financial institutions, newspaper and magazine subscriptions, review site listings, company website, social media accounts, and so on.

2 Weeks before the move

  • Prepare a detailed itinerary with your moving company. 
  • Back-up your files. Backing up your essential data and documents will make sure nothing is lost in case one of the computers gets damaged in transit.
  • Order access cards and keys for the new office to make sure they’re ready to hand out as soon as you move in.
  • Get rid of old office furniture and other inventory that’s on its last legs and not worth taking with you.

A week before the move

  • Visit your new office and thoroughly inspect it to ensure it’s ready to admit your business. Double-check that all the lights and utilities are working. If anything has been left out, now’s the time to deal with it.
  • Give your moving day schedule a once-over. Verify when the movers will show up, who will be onsite to greet them, which supplies have to be ready when they arrive, and so on. Make sure you have enough packing materials. 
  • Employees should pack personal items. However, you may want to have monitors, computers, and other IT items handled by your IT department or your moving company.
  • Check your old office for any damages, missing items, or other problems that you’ll have to report to your ex-landlord.

After the move

  • Verify that everything is working. Wi-Fi, IT systems, cable connections, phones, computers, and other systems should all be checked to ensure they’ve been properly installed and set up.
  • Unpack. Involve your employees in the unpacking effort and remember to remove tags from furniture and equipment. Get some supply cabinets if you haven’t already and restock basic supplies (eg., paper, printer toner, soap, toilet paper, etc.).
  • Double-check that your old lease has been terminated, that all the addresses have been changed, and that your clients, investors, partners, affiliates, and so on have all been properly notified of your relocation. 

Where can I book dependable office moving services in San Diego

Where can I book dependable office moving services in San Diego?

Are you planning to relocate your business from Rancho Penasquitos to another part of San Diego? Or perhaps you’ve decided to leave the city entirely and move to a different state, country, or even continent? 

Whatever your moving needs may be, having a reputable moving company like Move Central in your corner can make the entire process much easier and ensure your company’s belongings safely reach their new home. Give us a call if you’d like to ask further questions, or use our website to request your free quote today.

Office Moving Guide Part I: How to Successfully Relocate Your Business

Office Moving Guide Part I: How to Successfully Relocate Your Business

Most people would agree that moving is a completely normal part of life. They’d probably also agree that this doesn’t make moving any less complicated and stressful. It’s rarely an easy decision to make, but as the needs of your business in San Diego change, sooner or later you’ll have to call in office movers to relocate your business to a new space.

In an effort to help you make your company relocation as hassle-free as possible, we have prepared a two-part guide on how to plan an office move and get yourself and your employees ready for the big office moving day. Keep reading to learn more.

How do I plan an office move?

The earlier you choose a new property for your business and begin planning your move, the easier the whole process will be to organize and the less risk there will be that something will go wrong. 

Here’s how to start planning your office move:

6 Months before the move

  • Check your current lease. Are you liable for a fee or a deposit if you end your lease early? Will you be held accountable for property damage, including anything that occurs during the move?
  • Determine a flexible budget for your move. This will prevent you from overspending, while also making it easier to arrange the specifics of your move. 
  • Do you need moving coverage? Take careful stock of your assets and decide whether you should invest in moving coverage.
  • Find a moving company. Learn which moving company can provide the service you need at a price that fits your budget.

3-4 Months before the move

  • Confirm the moving date and make a reservation with your moving company of choice.
  • Notify your landlord about the moving date and make the necessary arrangements to terminate your lease.
  • Plan your move with the rest of your company. Create a moving checklist and delegate tasks to team members.
  • Make sure all the employees know about the upcoming move so everyone is aware of their responsibilities and can plan accordingly. 
  • Notify local suppliers, affiliates, and partners about your new contact information and how your relocation will impact your relations.

2 Months before the move

  • Prepare your new office by hiring an interior designer who can take care of decorating, landscaping, and other concerns. Design a new floor plan, arrange for internet and phone installation, and have an internal or external IT team set up your computers and IT systems.
  • Create a list of keys, access cards, and parking passes to ensure every employee receives theirs on time.
  • Discontinue any extra services at your present office, such as landscaping, cleaning, security, etc.
  • Consider purchasing new equipment or furniture. An office move is the perfect opportunity to update your furnishings and decor, and replace outdated equipment.
  • Transfer your current business insurance policy to the new office. If that can’t be done, start researching what other options are available. 

How do I plan an office move

Where can I hire San Diego’s reliable office movers?

Are you sick and tired of the cramped conditions in Downtown San Diego and you’re looking to move your business to a more open area like 4S Ranch? Or maybe you’re in need of dependable movers who can take your belongings to your new home in another state?

Whatever your moving needs may be, you can count on Move Central to meet them in the most effective and professional manner possible. We’re a fully licensed and insured moving company that specializes in providing a 100% hassle-free moving service for residential and commercial clients. Reach out to us today.

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