4 Ways to Make Moving Your Office Easier

To say that relocating your business can be a difficult process would be a huge understatement. From packing and labeling your equipment, to booking the right San Diego office moving services, to updating your health insurance and dealing with your landlord, there are a million little things that can go wrong at any stage of an office move. 

We previously gave you an extensive office moving guide that included exhaustive advice on how to plan every aspect of your company’s relocation. Now we’ll take that a step further by providing you with 4 tried-and-true tips on how to take the hassle right out of your office move. Read on to learn more.

How can I make my office easier to move?

It goes without saying that the best way to simplify your move is to outsource all of the most difficult and time-consuming tasks to the pros. This will not only ensure everything goes smoothly, but also prevent productivity losses among your employees and help keep their morale high during the move.

Trusted moving companies have the equipment, the manpower, and the know-how needed to execute complex moves without a hitch. Hiring one early on will prevent unnecessary headaches and make the entire process infinitely easier for you and your employees. 

Here are 4 time-tested ways to simplify your office move:

1. Plan everything

There’s an old saying that goes: “A goal without a plan is just a wish.” By thoroughly planning every element of your move and making sure everyone is up-to-date with the plan (or outsourcing this task to your employees), you’ll minimize risks and ensure smooth sailing from the get go.

A great way to go about this is to create a comprehensive checklist that has a completion date next to each item. Write down the move-out date and then plan your timeline backward from there. Finally, make sure this timeline is aligned with your employees’ individual timelines. 

2. Check and double-check your new office

Thoroughly plan out your new space and ensure all the utilities, IT networks, and other systems have been installed and prepared properly prior to the big moving day. Visit your new space at least twice before the move so you can personally verify that everything is as it should be.

3. Give your IT team enough time

Depending on the size of your company and the complexity of its IT systems, your IT team should be notified about the move at least 2-3 months in advance. This will give them ample time to evaluate the new space for any upgrades that have to be made and carefully plan out your new office network.

4. Set up a communication plan

Make sure all your employees know which steps they need to take to prepare for the move (eg., which items they’re expected to pack on their own and how to label them). Provide customers, clients, investors, business partners, and other important parties with the contact information they can use to easily get in touch with you during and after your move.

Where can I schedule licensed and insured San Diego office moving services

Where can I schedule licensed and insured San Diego office moving services?

Have you decided to relocate your business to the Shelter Island neighborhood of San Diego? Or maybe you’re planning to move your company to another county in California or even to a different state? 

As a reputable and highly experienced provider of moving services in San Diego, Move Central is superbly positioned to cater to your every residential and commercial moving need. Get in touch with us today if you’d like to ask further questions or schedule our services.

Top 5 Most Common Office Moving Mistakes and How to Avoid Them

Whether you’ve hired an office moving service to relocate your company to a larger space in San Diego, or you’re moving your business to a different city or even state, knowing which common mistakes can go a long way toward ensuring a smooth and hassle-free move

In previous articles, we provided you with a comprehensive office moving guide that includes pointers on how to plan every phase of your company move. Now we’ll discuss the 5 classic mistakes people make when relocating an office, and give you some tips on how to avoid them. Keep reading to learn more. 

What’s involved in an office move?

Relocating a company (especially a large one) can be an exceedingly complex endeavor. Accounting for all the possibilities and knowing what not to do is vital in order to avoid unnecessary losses and complications. 

Here are the top 5 office moving mistakes to avoid:

1. Not hiring professional movers

The biggest mistake companies make is attempting to cut corners by not hiring a moving company to handle their move. In addition to increasing the risk of expensive equipment getting lost, damaged, or improperly installed, this approach also brings other disadvantages, including:

  • It can be demoralizing for your employees. People generally want to do the jobs they were hired to do. As a result, asking accountants and IT specialists to perform manual labor will at the very least make them question your business decisions.
  • It causes productivity losses. If your employees are packing boxes and moving furniture while on the clock, they won’t be able to do the actual work you hired them to do during those hours. 

2. Taking everything

Chances are, you have quite a few items in your office that you don’t actually need. By shredding old documents, recycling outdated electronics, and throwing away other junk, you’ll reduce the cost of your move, save space in your new office, and shorten the loading and unloading times.

3. Not labeling all your boxes

Failing to label boxes correctly can cause you to waste a huge amount of time during the unpacking process. Without labels, your movers won’t know where every item is supposed to go, and your employees will have trouble finding their stuff after the move. 

Best case scenario, you’ll lose a lot of company time that could’ve been better spent doing other things. Worst case, you’ll end up losing essential documents and equipment. 

4. Failing to inform your clients

If your office relocation is going to affect how you do business with your clients, you need to task a team of employees with contacting every one of your customers and informing them about the move. Consider having in-person meetings with important clients so you can talk through the new logistics face-to-face.

5. Waiting until the last minute to pack

You should start packing at least a couple weeks before the move date. This is also a great time to create a labeling system and make sure everything is labeled properly. Check and double-check everything to ensure nothing is lost or forgotten.

Where can I find a dependable office moving service in San Diego

Where can I find a dependable office moving service in San Diego?

Whether you’re planning to relocate your company from Downtown San Diego to a larger space in the suburbs, or you’re moving your office to another city or state, having the right movers on your team is the best way to ensure your big moving day goes as planned.

That’s where Move Central comes in. We’re an insured and licensed moving company that offers professional-grade moving services for commercial and residential clients. Contact us today.